General Data Protection Regulation

AVF: Our Company Privacy Policy (General Data Protection Regulation)

Added Value Facilitator (AVF) is a private company owning the Firm Bid trading platform where Buyers purchase Products / Commodities from Sellers. This privacy policy explains how AVF uses personal data we collect from you when you use our website. Topics:

1. What data does AVF collect?

2. How does AVF collect your data?

3. How will AVF use your data?

4. How does AVF store your data?

5. Marketing

6. What are your data protection rights?

7. What are cookies?

8. How does AVF use cookies?

9. What types of cookies does AVF use?

10. How to manage your cookies

11. Privacy policies of other websites

12. Changes to AVF’s privacy policy

13. How to contact AVF

14. How to contact the appropriate authorities

1. What data does AVF collect?

AVF collects the following data:

• · Personal identification information (Name, email address, phone number, etc.)
• · Corporate identification information (Name, address, website, Corporate identification number, VAT number, bank details, authorised personnel and any other detail for the sole purpose of transacting on the AVF platform
• · Corporate identification information from Government and other public available sources used solely to verify data for the Due Diligence process.
• · From credit reference agencies and use the resulting information to prevent fraudulent transactions
• · Current and Historical trading transaction data carried out via AVF

2. How does AVF collect your data?

You directly provide AVF with most of the data we collect. AVF collects data and process data when you:

• Register online as a Member and subsequently place or accept a Firm Bid for Commodities and or Transporter services.
• Voluntarily complete a customer survey or provide feedback on any of AVF’s message boards or via email.
• Use or view AVF’s website via your browser’s cookies.

AVF may also receive your data indirectly from the following sources:

• Analysing Buyers and Sellers in specific Commodity markets, in countries, with the sole purpose of promoting the use of AVF’s Commodities trading platform

3. How will AVF use your data?

AVF collects your data so that we can:

• Process your Firm Bid and manage your account.
• Email you with Firm Bid requests on the Commodities and services you specified that you are involved in.
• AVF will not share your Company data with parties not registered as AVF Members.
• Launcher’s Firm Bid request data is limited to the Product / Commodity (its specifics, quantities and special conditions) being offered and GPS coordinates of the collection or destination point.
• Acceptor’s Firm Bid Acceptance or Counter Proposal will include GPS destination or collection coordinates.
• AVF will not share your Company data with our Membership until a Firm Bid is and acknowledged by AVF.
• When AVF processes a Firm Bid, it may send your data to, and also use the resulting information from, credit reference agencies to reduce fraudulent purchase risk.

4. How does AVF store your data?

AVF securely stores your data on our Commodities trading platform. Access to the data is limited to the Member in question and authorised staff.

5. Marketing

AVF would like to send you information about Commodities and services provided on our Trading platform that we think may enhance your business.

If you have agreed to receive marketing, you may always opt out at a later date.

You have the right at any time to stop AVF from contacting you for marketing purposes.

If you no longer wish to be contacted for marketing purposes, please click here. …….

6. What are your data protection rights?

AVF would like to make sure you are fully aware of all of your data protection rights. Every Member is entitled to the following:

• The right to access – You have the right to access your personal and company data through Membership login.
• The right to rectification – You have the right to request that AVF corrects any information you believe is inaccurate. You also have the right to request AVF to complete the information you believe is incomplete. Most of the data is available for correction. The trading platform will keep a record of the changes.
• The right to erasure – You have the right to request that AVF erase your personal data, under certain conditions. Data essential for the Firm Bid process cannot be erased without resignation from the Trading Platform Membership.
• The right to restrict processing – You have the right to request that AVF restricts processing your personal data, under certain conditions. Data not required for requesting, accepting and confirming a Firm Bid is not used.
• The right to object to processing – You have the right to object to AVF processing your personal data, under certain conditions. Data not necessary for requesting, accepting and confirming a Firm Bid is not used.
• The right to data portability – You have the right to request that AVF transfer the data that we have collected to another organisation, or directly to you, under certain conditions.

If you make a request, AVF has one month to respond to you. If you would like to exercise any of these rights, please contact us at our email: ………

7. Cookies

Cookies are text files placed on your computer to collect standard Internet log information and visitor behaviour information. When you visit our websites, we may collect information from you automatically through cookies or similar technology For further information, visit allaboutcookies.org.

8. How AVF use cookies

AVF uses cookies in a range of ways to improve your experience on our website, including:

• Keeping you signed in
• Understanding how you use our website

9. What types of cookies does AVF use?

There are a number of different types of cookies, however, the AVF website uses:

• Functionality – AVF uses these cookies so that we recognise you on the AVF website and remember your previously selected preferences. These could include what language you prefer and location you are in. A mix of first-party and third-party cookies are used.
• Advertising – AVF uses these cookies to collect information about your visit to the AVF website, the content you viewed, the links you followed and information about your browser, device, and your IP address. AVF does not share this data with third parties for direct advertising purposes. AVF may share online data collected through cookies with our advertising partners. This means that when you visit another website, you may be shown advertising based on your browsing patterns on AVF’s website.

10. How to manage cookies

You can set your browser not to accept cookies, and the above website tells you how to remove cookies from your browser.

11. Privacy policies of other websites

The AVF website contains links to other websites. Our privacy policy applies only to our website, so if you click on a link to another website, you should read their privacy policy.

12. Changes to our privacy policy

AVF keeps its privacy policy under regular review and places any updates on this web page. This privacy policy was last updated on 1 January 2024.

13. How to contact AVF

If you have any questions about AVF’s privacy policy, the data held on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us. If you make a request, AVF has one month to respond. If you would like to exercise any of these rights, please contact the AVF’s Manager Joe Smoczyński at our email:[email protected]

14. How to contact the appropriate authority

Should you wish to report a complaint or if you feel that AVF has not addressed your concern in a satisfactory manner, you may contact the Information Commissioner’s Office Urząd Ochrony Danych Osobowych, UODO

Email : [email protected]

Address : ul. Stawki 2, 00-193 Warszawa